Business
The records behind the business.
- Refrigerant trading authorisations where held
- Relevant contractor and business permissions
- Public liability and other insurance
- Selected registrations and review dates
All industries
DueSoon for HVAC businesses
The HVAC records that keep your business moving.
Staff credentials. Vehicle renewals. Recovery-equipment records. Keep the important documents, dates and reminders together.
For Australian maintenance, commercial and construction HVAC businesses.
One business. Plenty to keep current.
Your HVAC records cover more than the next service.
An HVAC business can have staff credentials, refrigerant permissions, insurance, vehicle renewals, service-equipment records and site paperwork spread across different folders and inboxes. DueSoon helps you organise the records and dates your business chooses to track.
What you can organise
Built around the way an HVAC business works.
Start with the records that matter to your team, then keep their evidence, dates and reminders connected.
Staff
The people doing the work.
- Refrigerant handling licences where required
- Role-specific trade and electrical credentials
- Training, tickets and site evidence
- Driver and relevant high-risk work licences
Fleet & Plant
The vehicles and gear you rely on.
- Vans, utes, trucks and trailers
- Recovery machines, vacuum pumps and cylinders
- Manifolds, gauges, scales and leak detectors
- Servicing, inspection and verification records
Practical examples
Different work. Different records.
Choose a work type to see a few examples. Your own list can be as focused as your business needs.
A mix of staff, business, fleet and equipment records across air conditioning, refrigeration and mechanical ventilation work.
Business
Refrigerant trading authorisations where held
Keep the relevant business refrigerant trading authorisation, conditions, supporting documents and actual renewal dates together where the business handles regulated refrigerants.
Business
Business and contractor permissions
Organise the state or territory contractor, mechanical-services or other business permissions relevant to the work your business undertakes, including scope and confirmed dates.
Business
Business insurance
Keep policy documents, insured activities and confirmed renewal dates for the public liability and other cover your business holds.
Staff
Refrigerant handling licences where required
Connect the relevant refrigerant handling licence, permitted scope, conditions and actual expiry to the individual carrying out the regulated-refrigerant work.
Staff
Role-specific trade and electrical credentials
Keep the trade, restricted electrical or other worker permissions relevant to each person’s authorised tasks, with supporting evidence and actual dates.
Staff
Training and site evidence
Keep relevant white-card, induction, first-aid, work-at-height and access-equipment training evidence without forcing every document into an expiry field.
Fleet & Plant
Vans, utes, trucks and trailers
Bring registration, insurance and confirmed service dates together with the selected vehicle or trailer record.
Fleet & Plant
Refrigerant recovery machines and vacuum pumps
Keep selected machine identification, manuals, service evidence and next actions established from its actual instructions and use.
Fleet & Plant
Manifolds, micron gauges and scales
Organise instrument identity, service documents and calibration or accuracy-verification evidence where relevant to the model, procedure and work.
Fleet & Plant
Leak detectors and test instruments
Keep selected instrument manuals, maintenance evidence and confirmed service or verification dates with the relevant equipment record.
Fleet & Plant
Refrigerant cylinders and associated records
Keep selected cylinder identification, supplier or ownership information and relevant inspection or test evidence, with confirmed dates from the actual cylinder and supplier records.
Fleet & Plant
Access equipment and safety gear
Organise selected ladder, platform, harness and protective-equipment records, including relevant inspection, service and operator evidence based on the equipment and work.
Examples vary with your work, location, licences and equipment. Not every tool needs a recurring record: give priority to dates, servicing actions and evidence you actually need to manage.
Across Australia
A national platform. Your local licensing context.
HVAC businesses can work across air conditioning, refrigeration and mechanical ventilation. Keep the state or territory trade, contractor and worker permissions relevant to the actual work, with their scope, conditions and supporting evidence.
A refrigerant handling licence relates to the person. A refrigerant trading authorisation relates to the business. The business authorisation covers relevant activities acquiring, possessing or disposing of regulated refrigerants. Keep the relevant permissions and actual dates for the regulated-refrigerant work your business undertakes.
Select a jurisdiction to open the relevant official licensing information.
The gear behind the work
Track the record, not just the next reminder.
Recovery and servicing equipment
Keep recovery-machine and vacuum-pump identification, supporting documents and service actions with the selected equipment record.
Testing and measurement
Organise manifold, gauge, scale and leak-detector records, including service or verification evidence where relevant to the instrument and work.
Commercial work, fleet and access
Bring together vehicle renewals, selected equipment records, training evidence and the documents relevant to your commercial and construction work.
A clearer routine
Keep the detail with the thing it belongs to.
DueSoon brings together your selected Business, Staff and Fleet & Plant records, supporting documents, entered due dates and reminder information.
Choose dates based on your actual records, equipment instructions and the arrangements relevant to your work.
Add the person, business record or asset
Identify exactly what you are keeping track of.
Keep its evidence and dates together
Attach the relevant document and enter the date you have confirmed.
Set reminders and review what is approaching
See what is current, due soon or overdue, and keep the record updated.
Keep exploring
Practical guides for your office.
DueSoon Trade
A simpler place for your HVAC business records.
Join early access to hear more about DueSoon Trade.
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