Business
The records behind the business.
- Business permissions relevant to your work
- Company, fleet and equipment insurance
- Applicable owned-plant registrations
- Selected renewal and review records
All industries
DueSoon for mechanical maintenance and fitting contractors
Keep mechanical maintenance records in one place.
Team credentials. Equipment servicing. Fleet renewals. Keep the documents, dates and reminders your business relies on together.
For Australian mechanical maintenance and fitting contractors working with pumps, compressors and industrial equipment.
One business. Plenty to keep current.
Your team’s records cover more than the next service.
A mechanical maintenance business can have trade qualifications, role-specific authorisations, insurance, service-vehicle renewals and records for its own tools and equipment spread across different folders and inboxes. DueSoon helps you organise your own business records, documents and selected dates.
What you can organise
Built around the way a mechanical maintenance business works.
Start with the records that matter to your team, then keep their evidence, dates and reminders connected.
Staff
The people doing the work.
- Trade qualifications and competency evidence
- Task-specific HRW and electrical permissions
- Site induction and role-specific training evidence
- Driver licences and relevant vehicle classes
Fleet & Plant
The tools and equipment you rely on.
- Own pumps, compressors and workshop equipment
- Selected lifting gear and access equipment
- Torque tools and measuring instruments
- Vehicle, tool and service documents
Practical examples
Different work. Different records.
Choose a work type to see a few examples. Your own list can be as focused as your business needs.
A mix of selected business, staff, fleet and owned-equipment records for Australian mechanical maintenance and fitting contractors.
Business
Relevant business permissions
Keep business permissions, conditions and scheme documents that apply to the mechanical work your business actually undertakes, with the named holder and issuing authority. Use actual expiry or review dates where the document provides one.
Business
Business, workshop and equipment insurance
Keep policy schedules and certificates for the cover your business holds, including relevant liability, workshop, equipment or fleet cover. Keep actual policy renewal dates with the cover records.
Staff
Mechanical trade qualifications and competency evidence
Keep fitting or mechanical trade qualifications, training records and relevant competency evidence connected to the person and the work they perform. Keep qualification or training completion dates and any confirmed review dates separately.
Staff
Relevant high-risk work licences
Keep the licence class, holder, issuing jurisdiction and conditions for specified high-risk work the person actually performs, such as relevant forklift, dogging, rigging, crane or pressure-equipment work. Use the actual expiry shown on the licence.
Staff
Electrical authorisations where held
Keep electrical licences, restricted licences or certificates actually held, with their scope and conditions, separate from mechanical trade evidence. Use actual licence or certificate expiry dates and renewal evidence.
Staff
Site induction and role-specific training
Keep induction, first-aid or task-training evidence relevant to the person, such as confined-space or hot-work training where applicable. Record completion dates and confirmed provider, site, regulator or employer review dates.
Staff
Driver licences and relevant classes
Keep driver licence details, relevant vehicle classes and conditions with the person who drives your service vehicles. Use actual licence expiry dates and relevant conditions.
Fleet & Plant
Service vehicles and trailers
Keep identity, registration, relevant insurance and service documents together for vans, utes, trailers or other service vehicles your business operates. Keep actual registration and policy renewals, service completion dates and confirmed next dates.
Fleet & Plant
Workshop pumps and test pumps
Keep model and serial details, manuals, ownership evidence and service documents for the pumps and test equipment your business owns. Enter service dates confirmed from the applicable instructions or provider.
Fleet & Plant
Air compressors and air receivers
Keep the compressor and receiver identifiers, applicable manuals, service documents and supporting inspection evidence together. Use actual service dates and confirmed equipment-specific next dates, keeping any manually entered meter readings separate.
Fleet & Plant
Pressure-plant registration and inspection records
For your own plant where applicable, keep design registration evidence, item registration documents and relevant competent-person inspection records as distinct documents. Record actual dates or conditions where supplied; some registration evidence has no expiry.
Fleet & Plant
Hoists, chain blocks, slings and lifting gear
Keep equipment identity, manuals, rated-capacity documents and relevant inspection or service evidence with your selected lifting gear. Use actual inspection or service dates and future dates confirmed for the particular equipment and use.
Fleet & Plant
Welding equipment and associated gear
Keep identifiers, manuals and relevant service or inspection evidence for the welding machines and associated equipment your workshop owns. Use actual service dates and confirmed dates relevant to the equipment and work.
Fleet & Plant
Torque wrenches and torque tools
Keep model and serial details with calibration, repair or service documents for the torque tools your business chooses to track. Use the actual calibration or service date and any next date confirmed from relevant instructions or service evidence.
Fleet & Plant
Dial indicators, measuring instruments and pressure gauges
Keep the model, serial number and relevant calibration, repair or verification evidence with each selected measuring instrument. Use actual report dates and any confirmed next-service or calibration recommendation for that instrument and application.
Fleet & Plant
Workshop presses and portable tools
Keep identity, manuals, ownership documents and relevant inspection or service evidence for your selected presses, drills, grinders and portable workshop tools. Keep actual service or inspection completion dates and confirmed equipment-specific next dates.
Examples vary with your work, location, licences and equipment. Not every tool needs a recurring record: give priority to dates, servicing actions and evidence you actually need to manage.
Across Australia
Separate the trade, the task and the equipment.
Keep fitting qualifications and competency evidence separate from any electrical authorisation or high-risk work licence required for the actual task, role and jurisdiction.
Where it applies, keep pressure-plant design or item registration separate from the equipment’s service or inspection evidence. The registration relevant to a particular compressor or receiver depends on the equipment and jurisdiction.
Qualification completion, a licence expiry and an equipment service date are different records. Use actual calibration, verification and service dates confirmed from the instrument, procedure, manufacturer or provider.
Select a jurisdiction to open relevant official work and licensing information.
The gear behind the work
Track the record, not just the next reminder.
Compressors and workshop equipment
Keep identification, manuals, service evidence and actual confirmed dates with the selected compressor or other workshop equipment your business owns.
Lifting gear and ownership records
Keep selected chain blocks, shackles and other owned lifting gear identifiable, with supporting documents and relevant inspection or service evidence.
Precision tools and calibration evidence
Organise torque-wrench, gauge and measuring-tool identity, manuals and relevant calibration or verification documents, using confirmed dates for the instrument and work.
A clearer routine
Keep serial numbers and ownership records together.
DueSoon brings together your selected Business, Staff and Fleet & Plant records, supporting documents, entered due dates and reminder information.
Keep the make, model and serial number with asset photos, purchase invoices and warranty documents for your selected tools, instruments and owned workshop equipment.
If a tool or asset is stolen, those identifying details can help you describe it to police and provide evidence of ownership.
Add the person, business record or asset
Identify exactly what you are keeping track of.
Keep its evidence and dates together
Attach the relevant document and enter the date you have confirmed.
Set reminders and review what is approaching
See what is current, due soon or overdue, and keep the record updated.
Keep exploring
Practical guides for your office.
DueSoon Trade
A simpler place for your mechanical maintenance business records.
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