Business
The records behind the business.
- Relevant building and specialist business permissions
- Public liability and other insurance policies
- Chemical or pest-control authorisations where applicable
- Actual conditions, renewal and review dates
All industries
DueSoon for property maintenance businesses
The maintenance records that keep your business moving.
Staff credentials. Vehicle renewals. Tool and equipment servicing. Keep the important documents, dates and reminders together.
For Australian property maintenance businesses doing repairs and upkeep, grounds work and commercial site maintenance.
One business. Plenty to keep current.
Your business records cover more than the next job.
A property maintenance business can have staff credentials, insurance, vehicle renewals and tool or cleaning-equipment service records spread across different folders and inboxes. DueSoon helps you organise your own business records, documents and selected dates.
What you can organise
Built around the way a property maintenance business works.
Start with the records that matter to your team, then keep their evidence, dates and reminders connected.
Staff
The people doing the work.
- Relevant trade licences and role-specific training
- Construction and site induction evidence where needed
- Driver licences and appropriate vehicle classes
- Chemical, first-aid and operator evidence where relevant
Fleet & Plant
The vehicles and gear you rely on.
- Vans, utes, trucks and trailers
- Portable repair tools, pressure washers and cleaning gear
- Ladders, access equipment and selected grounds tools
- Serial numbers, asset photos and service documents
Practical examples
Different work. Different records.
Choose a work type to see a few examples. Your own list can be as focused as your business needs.
A mix of business, staff, fleet and equipment records across Australian property maintenance contractors.
Business
Relevant building and specialist business permissions
Keep any contractor, builder, supervisor or specialist business permissions relevant to the work, with the actual holder, authorised scope, conditions and confirmed dates. Match the records to the services you offer and where you work.
Business
Business, fleet and equipment insurance
Organise public liability, workers compensation and the other policies your business holds. Keep current cover documents, policy details and actual renewal dates with the business, vehicle or equipment they relate to.
Business
Relevant chemical or pest-control business permissions
Where your services involve regulated chemical, weed or pest-control activities, keep any relevant business licence, registration or authorisation with its actual scope and dates. Keep company permissions separate from individual credentials and training.
Staff
Individual trade and chemical credentials
Keep the individual trade licence, registration, chemical permit or competency evidence relevant to the person and work. Distinguish the actual licence class, conditions and expiry from qualification completion and confirmed training review dates.
Staff
Construction and site induction evidence
Keep White Card, construction training and site induction evidence where relevant to the maintenance or repair work. Attach it to the right person and use genuine issue, expiry or review dates where they apply.
Staff
Role-specific first aid, access and operator evidence
Organise the first-aid, working-at-heights, tree-work, access-equipment and operator evidence relevant to each role. Keep task training distinct from any high-risk work licence class needed for particular equipment and work.
Staff
Driver licences and relevant vehicle classes
Keep the appropriate driver licence class, conditions and actual expiry with each person, including any heavy-vehicle class relevant to the trucks or combinations they drive.
Fleet & Plant
Vans, utes and trailers
Organise vehicle and trailer registration, insurance and confirmed service dates. Keep make, model, VIN or chassis details where relevant, with purchase documents and supporting evidence.
Fleet & Plant
Drills, saws, grinders and portable repair tools
Keep selected repair tools identifiable by make, model and serial number where available. Attach asset photos, purchase invoices, warranty documents, manuals and relevant service or repair evidence.
Fleet & Plant
Ladders, platforms and access equipment
Keep selected ladder, platform and access-equipment identity, manufacturer documents and relevant inspection or service evidence together. Use the confirmed next dates that apply to the actual gear and its use.
Fleet & Plant
Pressure washers, pumps and surface-cleaning equipment
Organise the pressure washers, pumps and surface-cleaning equipment your business uses, with make, model, serial numbers, manuals and relevant service or repair documents. Keep confirmed next dates with the actual machine records.
Fleet & Plant
Wet/dry vacuums, extractors and floor-cleaning gear
Keep your selected vacuums, extractors and floor-cleaning equipment identifiable, with purchase and warranty documents, manuals and relevant maintenance evidence. Record the service or review dates confirmed for each machine.
Fleet & Plant
Mowers, trimmers, hedge tools and blowers
Where grounds care is part of your services, keep mower and portable garden-tool identity, serial numbers, asset photos, manuals and service documents together. Use confirmed next dates and entered operating hours where relevant.
Fleet & Plant
Selected tree-care and spray equipment
Where tree-care or spray equipment is part of your work, keep its identity, manuals and relevant service or calibration evidence together. Keep equipment records separate from worker competency and any relevant chemical permissions.
Fleet & Plant
Portable electrical equipment, leads and RCD evidence
Keep selected portable tools, leads and RCD identification with relevant electrical inspection or test evidence. Use the actual record and confirmed next date appropriate to the equipment and working environment.
Fleet & Plant
Laser levels, moisture meters and selected measuring tools
Organise your laser levels, moisture meters and measuring instruments by make, model and serial number. Keep manuals and relevant service, accuracy-check or calibration evidence with confirmed dates where applicable.
Examples vary with your work, location, licences and equipment. Not every tool needs a recurring record: give priority to dates, servicing actions and evidence you actually need to manage.
Across Australia
A national platform. Your local work context.
Property maintenance can range from ordinary upkeep to building or specialist trade work. Business permissions and worker credentials depend on the state or territory, the work’s scope and each person’s role. Keep relevant building or specialist trade permissions with their actual conditions and dates.
Keep site inductions, safety training and operator evidence with the right person. Completion, review and expiry dates are different records; use actual confirmed dates where they apply.
Select a jurisdiction to open relevant official work and licensing information.
The gear behind the work
Track the record, not just the next reminder.
Portable tools and identity
Keep make, model and serial numbers for selected portable tools, with asset photos, purchase invoices and relevant service evidence.
Cleaning and pressure-washing equipment
Organise selected pressure-washer and cleaning-equipment identification, manuals, service evidence and confirmed next dates.
Ladders and access gear
Keep selected ladder, platform and access-equipment records with relevant inspection documents and confirmed review or service dates where applicable.
A clearer routine
Keep serial numbers and ownership records together.
DueSoon brings together your selected Business, Staff and Fleet & Plant records, supporting documents, entered due dates and reminder information.
Keep the make, model and serial number with asset photos, purchase invoices and warranty documents for your selected tools, cleaning equipment and other business assets.
If a tool or asset is stolen, those identifying details can help you describe it to police and provide evidence of ownership.
Add the person, business record or asset
Identify exactly what you are keeping track of.
Keep its evidence and dates together
Attach the relevant document and enter the date you have confirmed.
Set reminders and review what is approaching
See what is current, due soon or overdue, and keep the record updated.
Keep exploring
Practical guides for your office.
DueSoon Trade
A simpler place for your property maintenance business records.
Join early access to hear more about DueSoon Trade.
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